On duty. Around the clock.
Hayes is the operations and intelligence system behind Smart Fed Supply, operated by Moe and Joe. It sweeps the government's bid boards every day, reads the solicitations, prices them to win, sources the goods, fills the CRM, drives the filings, and keeps the records. It does not sleep, it does not skim, and it never sends anything Moe and Joe have not approved.
Weeks, not months. One company.
Hayes was built by Moe and Joe to do the work a federal supply company needs done every day and cannot afford to do by hand: find the bids, read them completely, price them from the buyer's own award history, source every line from an authorized vendor, and put a decision in front of the team instead of a pile of PDFs. It drove Smart Fed Supply from a Texas certificate to a tax ID, a bank account and a SAM.gov registration filed within days of formation, drafting every document, filling every page, and filing every record along the way.
Put the same work in front of a large company and it takes a department: a capture team reading solicitations, analysts pulling award history, a pricing desk, a purchasing group calling vendors, a CRM administrator, a compliance clerk, a records manager, and the software engineers who build and maintain the tools underneath them. That is years of development, a payroll of specialists, and a budget most small vendors never see. Hayes already does it, every day, for a company that is weeks old.
It runs under a standing rule: The Manager decides, Hayes executes. Every quote, every send, and every filing passes through a human approval. Nothing leaves under the company's name without a human behind it.
- RoleOperations & intelligence system, Smart Fed Supply
- Operated byMoe and Joe
- Reports toMoe and Joe; every action gated by their approval
- RunsBid engine · lead engine · CRM · quotes and invoices · filings · records
- LanesTransport, logistics, supplies, beverages; re-targetable in one line
- ScheduleBid boards 7:40 AM and 4:35 PM · lead sweeps morning and afternoon · inbound mail every 15 minutes
- Mailboxhayes@smartfedsupply.com
- RuleNever sends, signs, or spends without Moe and Joe
From Smart Gov to Smart Fed
What a system like this brings to a supply company
Sweeps SAM.gov and the other government-approved boards through their official feeds, in the lanes Moe and Joe choose, and watches for amendments.
Opens every solicitation and attachment and pulls out the buyer, the line items, the specs, the delivery terms, the deadline and every clause that carries a trap.
Pulls the buyer's own award history, lands on a bid price with a win percentage, and counts freight, fees and reserve before calling anything winnable.
Checks every line against our vendor partners for the best delivered price, re-verifies the day we commit, and flags what nobody can fill.
Bid now, could win with one change, and the opportunities that open to Smart Fed once certified, to Moe, Joe and DJ, with the assigned member notified.
Drafted the operating agreement, drove the state, IRS and SAM.gov filings page by page, and keeps a register of every document the company holds.
Every quote, send and filing waits for a human approval. Speed never outruns judgment, and nothing leaves under the company's name without a human behind it.